Five Party Planning Tips To Turn You Into A Pro

A spacious air conditioned wedding hall with great ambience with golden and white coloured ceiling.
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Alphabets of the word Party are put up as decor in golden coloured.

A lot of people get stressed at just the idea of planning a party. For them organising and hosting a celebration is intimidating.

An extra guide to planning a party is to have a backup. Mr. Paul who works for a leading inverter manufacturing company, quotes - “Nothing spoils a party like a blackout. You do not want to face a power outage right when the guests are descending to the dance floor. We provide you reliable inverter batteries that helps you celebrate parties without any glitches.”

Fortunately, with a few tips, anyone can host a memorable affair like a professional. We promise that without breaking a sweat all the work will be done and you’ll be laughing with guests in no time.

Always plan slowly

The one trick to a successful party is planning it slowly over a period of time. When you finish all the chores in one day, you are bound to make some mistakes. Therefore, divide the components. Instead of doing everything on a hectic Sunday, start with creating the menu on Monday. Then work on the centrepieces on Tuesday followed by décor on Wednesday. You get the idea. Focus on one thing at a time and have downtime in between

A party hall decorated with colorful balloons and fabrics. Stage set up with scenary background.

Organisation is the key

How do you plan slowly and yet complete every task well before the D-Day? By getting organised. Create detailed lists for every job that has to be finished and then write down a master list that contains all the tasks. When you break down a project, you divide it into small workable errands which ensures that every I is dotted and T is crossed. For example, when you pen down a shopping list, it is a guarantee that you do not forget even the littlest thing.


Themes are fun

The most cumbersome part of a party is décor and food. An easy way out is to pick a theme and then choose the decoration and cuisine that matches with it. For example, if you are throwing an English Summer Lunch birthday, you can have pastel coloured décor in a garden with subtle music playing and a buffet that has light, finger foods. Plus, themes make any celebration more fun by adding a touch of frolic to them.

Bright Yellow Colored Image that resembles with full of color papers and funny masks for the party

Don’t be a maverick

It is tempting to try new ideas and concepts while hosting a party but the rule of thumb is to stick to what you know. This especially implies if you are hosting a party for the first time or have a short preparation period. The day before the affair is not the right time to start a DIY décor project.

Send the invites early

Until and unless it is last minute gathering, invites should be sent well in advance. Do not assume that every guest will be free for the party. Give them the time to plan their events. An additional tip here is to pick out sophisticated and chic stationery for the invites. They create anticipation and look just gorgeous.


  1. Sathya says:

    Planning a party doesn’t exclude the daily chores a person needs to do. My two cents worth is on tackling everyday tasks within the golden triangle – work, office and home. Every household chore should be completed within these commutes to free up time for planning the actual party.

  2. Poorna says:

    Themes do make organizing a party easy and fun but picking an esoteric or obscure idea can genuinely spoil it. This is the most common advice I have come across. The apt technique is to select a theme that is known to all and simple to plan.

  3. Manoj says:

    I give a Hail Mary on the early invitees. It has saved a lot of get-togethers from being ill-attended. But let’s say it slipped your mind to mail the cards, then the trick is to post e-vites. They reach people within seconds and can be graphically interactive, which is always fun!

  4. Michael says:

    Short and sweet article on planning a party. It would benefit from including the checklist pointer. The key to perfect organisation is having a checklist where you can put a tick every time a task is completed. It motivates the planner to work faster and gives a fair idea on the timeline.

  5. Shylah says:

    Music and food are also essential to organising a party like professional. To all readers of CakesByCindy, I say get the playlist ready at least 2 weeks beforehand and the menu even prior. We all know it is songs and nourishment that keep a party alive!

  6. Mano says:

    I thank the cakesbindy team for the above informative post for planning for a party. I have decided to celebrate my son’s birthday party next month. This post would help me to impress my guests by arranging for the party in a grand manner.

  7. Saranya says:

    Celebrating party with themes is the latest trend which attracts guests. Some of the popular birthday themes that children love are cartoon themes, castle theme, sea theme etc. Choose decors based on theme.

  8. Venkat says:

    People hire event organizers for conducting party. I started to plan for my wedding anniversary party well ahead so that I do not miss out the essential things. This avoided last minute stress and I was able to impress my guests. The above post talks on the importance of planning for the party quite early.

  9. Keshav says:

    I have decided to invite my guests for my daughter’s birthday party well ahead. This would help all my guests to make arrangements for their travel. Guests from far away places can join the party when invited well ahead before the party.

  10. Vidhya says:

    The party host would not be talented enough to arrange for the party. You can hire experts for organizing a party. The post signifies the importance of hiring a professional event organizer. It also talks about the benefits of hiring an event organizer.

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